Ready-made apps you can open in one click
Each link below builds a small, working app in your own account: the fields, the screens and a weekly email, already set up. It is free, there is no card, and you can change anything in it afterwards.
If you would rather describe your own app in a sentence, do that on the home page, or poke at a finished one first in the live demo — no signup, no email. These are just six jobs we have already written down.
Customer birthdays
For anyone whose repeat business depends on being remembered — estate agents, salons, trades.
- Everyone you look after, with their birthday, phone and email.
- A screen showing whose birthday falls this week, whatever year they were born.
- An email every Monday at 8am listing them, so somebody can send a card.
Two-minute walkthrough: how it is built, on YouTube
Rent tracker
For a landlord with a handful of tenants and no property-management software.
- Your tenants, with the unit, the rent and a “paid this month” tick box.
- A screen showing only the ones who have not paid — including anyone nobody has ticked at all.
- The boxes clear on the 1st, and an email on the 5th names whoever still owes.
Two-minute walkthrough: how it is built, on YouTube
Church members
For a church office keeping the congregation in a spreadsheet.
- Your members, with the date each was last seen, their birthday and phone.
- A screen showing who has not been in a month — including a new member nobody has marked seen yet.
- Two Monday emails: who is missing, and whose birthday falls this week.
Two-minute walkthrough: how it is built, on YouTube
Shoot tracker
For a photographer juggling bookings, galleries and invoices.
- Every booked shoot, with the fee, the gallery date and a “gallery sent” tick box.
- Screens for what is on this week, which galleries are due and not sent, and who still owes you.
- An email every Monday with the week’s shoots and the galleries due.
Two-minute walkthrough: how it is built, on YouTube
Session tracker
For a personal trainer selling packs of sessions.
- Every client with the sessions left on their pack, and when you last saw them. Both kept up to date for you.
- Log a session and one comes off. Record a pack purchase and they go back on. You never do the sums.
- Screens for who is running out and who has stopped coming, and an email every Monday naming anyone down to their last two.
Two-minute walkthrough: how it is built, on YouTube
Certificate tracker
For anyone who has to keep staff training in date.
- Every certificate, who holds it, when they took it and when it runs out.
- Leave the renewal date blank and it fills itself in a year later, to the day. Type one instead if the certificate lasts longer.
- Screens for what runs out in the next thirty days and who has not passed yet, and an email every Monday naming anyone expiring within the month.
Two-minute walkthrough: how it is built, on YouTube
Event sign-ups
For anyone running an event where people reply and then change their minds.
- The sign-up form and the list of who is coming are the same thing, so there is nothing to export and nothing that goes out of date.
- Who is coming, in name order, with a tick box beside each one — that is your door list, on a phone, at a table by the entrance.
- Screens for who needs a different meal and who cancelled, and an email on every sign-up telling you how many are now coming.
- One poster, one event: the public link knows which event it is for, so two posters for two evenings do not end up in one pile.
Two-minute walkthrough: how it is built, on YouTube
No payments: if money changes hands when somebody registers, you want a ticketing product for that part.
Client tracker
For anyone whose clients live in a spreadsheet and whose "last spoke to them" column is always out of date.
- Every client with what you last talked about and when — and the date moves itself when you write the conversation down.
- One screen for everyone you have not spoken to in a month, including the ones you have never contacted at all.
- An email every Monday naming them, so the list does something even on the weeks you do not open it.
Two-minute walkthrough: how it is built, on YouTube
Shift sheet
For anyone whose rota is a file that gets emailed round, and who has lost somebody’s hours to a save they never saw.
- Who is working when, in a list several people add to at once — two people typing together cannot write over each other, because nobody is editing a file.
- Each line carries the name of whoever wrote it and the time they did, so you can see where a shift came from.
- Open it to the people who are not on your team: they add their own line from a link or a code on the wall, with no account, and the column you keep for yourself stays yours.
Two-minute walkthrough: how it is built, on YouTube
Shelf stock
For a small shop whose stock count is a spreadsheet that was right on the day it was made, and has been wrong ever since.
- What is on the shelf, worked out from what came in and what went out — you write down the sale, and the count changes itself. Nobody has to remember to go back and edit a cell.
- Deliveries are logged before they arrive and only count once you mark them received, so nothing lands on the shelf while it is still on a lorry.
- Set, per product, the number you want to be told at. It goes on a Running low list and sends you a note — and takes itself off that list again when a delivery puts it back above the line.
Two-minute walkthrough: how it is built, on YouTube
Kit on loan
For anyone who lends things out — tools, laptops, keys, kit that goes to schools — and whose record of who has what is a name on the back of a door.
- Write down the loan once and the ITEM carries the answer: open your kit list and each thing either names the person who has it and the date it is due, or it is blank, which means it is here.
- Say it came back once, and the item lets go of the name and the date on its own. It is free to lend again, and the loan stays in that item’s own history — so you can see it is the third time this month.
- Every morning it emails you anything that is out past its date, with who has it. If nothing is late it stays quiet, because a daily message saying “nothing to report” is the one you learn to ignore.
Two-minute walkthrough: how it is built, on YouTube
Club members
For the membership secretary of a club or society — walkers, a choir, a model railway group — who keeps the members in a spreadsheet and has to work out, every month, whose renewal is coming and who has quietly not renewed.
- One screen lists the renewals due in the next 30 days, soonest first. Another lists every member by renewal date, oldest first, so anyone who has not renewed sits at the top however long ago it was — nobody drops off the bottom of a list.
- Every Monday morning it emails you the renewals coming up, with each member’s number and email address, so the reminders go out before the dates pass.
- Keep using your spreadsheet if you like: bring the corrected one back and it is matched on the membership number, so renewed members move on a year, nobody is added twice, and nobody you left out is deleted.
Two-minute walkthrough: how it is built, on YouTube
Wedding planner
For a wedding planner running several weddings at once, who keeps a tab per wedding and has to open every one of them to work out which vendors are still owed money, and when.
- Every booking lives on one list, whichever wedding it is for. The first screen shows the vendors you have booked and still owe, sorted by when the balance is due, so a late one is the first row however late it is. A second screen shows only what is coming up in the next 30 days.
- Open a wedding and you see every vendor booked for it, each marked paid in full or still owed. Book a new vendor and it is on the money list straight away; a vendor you only asked about stays off it until you book them.
- Every Monday morning it can email you the balances coming up, with the wedding and the date. It shows the cost and the deposit; it does not work out what is left, and it does not take payments.
Two-minute walkthrough: how it is built, on YouTube
What you get either way
The app is yours: add fields, rename things, write another automation in a sentence, or throw the examples away and import your own list by dropping a file into the assistant. The free plan keeps unlimited apps, 10,000 records in each and 10 GB, with no card — see pricing for the paid plan and what it adds.
The weekly emails come to you, the account owner. Emailing the people on your list directly is a paid-plan feature.
None of these six is the app you run your business on? Send us the spreadsheet, Access file or FileMaker database you actually use and we will build a working version of it and show you — no fee and no card. Or open the live demo and try the assistant on a database that already has records in it.